Congress handed the Pregnant Employees Equity Act (PWFA) on June 27, 2023. The regulation requires coated employers—which, within the personal sector, consists of these with 15 or extra staff—to supply an affordable lodging to a professional worker’s or applicant’s recognized limitations associated to, affected by, or arising out of being pregnant, childbirth or associated medical circumstances, except the lodging will trigger the employer an undue hardship. Whereas different federal legal guidelines, notably the Being pregnant Discrimination Act, already prohibit discrimination towards staff or candidates on the premise of being pregnant, childbirth or associated medical circumstances, the PWFA imposes an obligation on coated employers to accommodate staff with such circumstances regardless of their transitory nature and whether or not or not they rise to the extent of a incapacity below the Individuals with Disabilities Act (ADA).

The textual content of the PWFA left unanswered many questions relating to employers’ obligations. The Equal Employment Alternative Fee (EEOC) tried to fill these gaps by publishing a Proposed Rule decoding the PWFA on August 11, 2023, to which the company invited public remark for a 60-day interval. On April 15, 2024, after reviewing roughly 100,000 public feedback, the EEOC issued its closing rule and interpretative steerage with respect to the PWFA. The Last Rule will develop into efficient on June 18, 2024, however the PWFA already is in impact and the EEOC is already accepting prices alleging non-compliance with the PWFA, so employers are urged to replace their insurance policies and practices as quickly as attainable.

Key takeaways from the 408-page Last Rule embrace the next:

Who is roofed? Employers coated by Title VII of the Civil Rights Act of 1964 are also coated employers for functions of the PWFA. The method of submitting a cost and the treatments obtainable to aggrieved staff observe Title VII as nicely; nonetheless, borrowing an idea from the ADA, damages could also be restricted if the PWFA declare includes the supply (or non-provision) of an affordable lodging and the employer makes an excellent religion effort to satisfy the necessity for cheap lodging.

What are coated limitations? The PWFA Last Rule takes a broad view of “being pregnant, childbirth, or associated medical circumstances.” The Rule covers lactation, miscarriage, stillbirth and “having or selecting to not have an abortion” as medical circumstances associated to being pregnant or childbirth.

What are employers required to do below the PWFA? Employers should fairly accommodate staff’ recognized limitations, which means these limitations that the worker or the worker’s consultant has communicated to the employer. Requesting an lodging requires two steps: First, the worker should establish their limitation. Second, the worker should talk that they want an adjustment or change at work due to their limitation. Employers usually are not required to, and shouldn’t, speculate about potential limitations imposed by being pregnant, childbirth or associated medical circumstances. Moreover, solely coated staff are entitled to cheap lodging. Non-pregnant/non-birthing companions and members of the family usually are not entitled to lodging below the PWFA, however the non-retaliation provisions of the PWFA could apply to non-pregnant/non-birthing individuals who oppose illegal practices.

What does PWFA cheap lodging seem like? As below the ADA, the PWFA requires an interactive dialogue to establish cheap lodging(s). These could embrace offering extra frequent breaks; allowing sitting/standing; altering work schedules; permitting part-time, lowered hours, or telework; granting a depart of absence; adjusting parking assignments; offering gentle responsibility; making the work atmosphere extra accessible; job restructuring; quickly suspending a number of important capabilities of the job; buying or modifying gear, uniforms, or units; or adjusting or modifying examinations or insurance policies. Pointless delays in making cheap lodging or conditioning lodging on pointless medical documentation could end in a violation of the PWFA.

An lodging will not be cheap if it imposes an undue hardship, which definition is imported from the ADA and means vital issue or expense for the operation of the employer. Though there aren’t any bright-line checks, the Last Rule means that some easy modifications will virtually at all times be cheap: permitting an worker to hold or preserve water close by; allowing extra restroom breaks; permitting sitting and standing as wanted; and granting extra breaks to eat and drink as wanted. Conversely, the PWFA prohibits an employer from requiring a professional worker with a recognized limitation to take paid or unpaid depart if one other efficient cheap lodging exists, absent undue hardship.

How does the PWFA differ from the ADA? Limitations associated to being pregnant, childbirth, and associated circumstances differ in sort, nature, and period from disabilities below the ADA. Though some limitations might also represent ADA disabilities, PWFA limitations moreover embrace impediments which might be modest, minor, or episodic; wants or issues associated to sustaining the worker’s well being or the well being of a being pregnant; and looking for well being care associated to being pregnant, childbirth, or a associated medical situation.

Moreover, not like the ADA which solely covers staff who can carry out the important capabilities of their job with or with out cheap lodging, the PWFA consists of these staff in addition to staff who can not carry out a number of important capabilities of their job, with or with out cheap lodging, so long as their lack of ability to carry out such operate(s) is momentary (lasting for a restricted time, not everlasting) and they need to have the ability to carry out them once more within the close to future (typically throughout the subsequent 40 weeks), and their lack of ability to carry out the important operate may be fairly accommodated. For some positions, this may increasingly imply that a number of important capabilities should be quickly suspended or reassigned, a departure from the ADA evaluation. Whether or not momentary suspension of a vital operate(s) causes an undue hardship considers how lengthy the worker can be unable to carry out the important operate(s); whether or not there may be different work for the worker to do; the character of the important operate, together with its frequency; availability of different staff or third events to carry out the important operate(s) in query; previous follow involving equally located staff/important capabilities; and the influence of suspending or leaving the important operate unperformed.

Can employers request documentation of PWFA limitations? Sure, however the documentation should be restricted to that which is required for the employer to find out whether or not the applicant or worker has a bodily or psychological situation associated to, affected by or arising out of being pregnant, childbirth, or associated medical circumstances and wishes a change or adjustment at work as a consequence of such limitation. The Last Rule explains that it isn’t cheap to hunt supporting documentation when the recognized limitation and want for cheap lodging is clear and the worker confirms the apparent limitation and want for cheap lodging by way of self-attestation. Documentation would even be unreasonable if the requested lodging is one plainly offered by the employer’s current insurance policies or practices (e.g., limitless flex time or telecommuting), or if the request pertains to lactation following childbirth. Provisions of the ADA relating to confidentiality of medical data additionally apply to data obtained below the PWFA.

How does the PWFA work together with different legal guidelines? The PWFA doesn’t change or supersede federal, state, or native legal guidelines offering higher safety associated to being pregnant, childbirth, or associated medical circumstances, nor does it supersede federal or state legal guidelines granting job-protected leaves of absence. An fascinating and perplexing subject is the PWFA’s rule of development, which states that the PWFA is topic to the applicability to non secular employment. In different phrases, sure spiritual companies, associations, academic establishment, or societies who make use of people of a selected faith to carry out work linked with the carrying on by such entity of its spiritual actions could also be exempt from a number of the obligations of the PWFA, which the EEOC will think about on a case-by-case foundation. This intersectionality is prone to be fertile floor for laws because the EEOC retained controversial language from the Proposed Rule to which many employers objected associated to abortion-related medical therapy.